Junior Executive / Executive - Operations Administration & Coordination

• Coordinate the preparation, drafting, renewal and maintenance of supplier agreements, service contracts and other operational contractual documents in consultation with the Operations Manager and relevant stakeholders
• Coordinate verification and processing of monthly and annual invoices relating to operational contracts, outsourced services and other suppliers
• Coordinate the allocation and deployment of outsourced janitorial staff in line with approved manpower requirements and operational needs
• Handle departmental correspondence, including letters, emails, notices, reports and other administrative communications
• Coordinate administrative requirements across the Tenant Relations, Housekeeping / Ancillary Services, Concierge / Customer Service and Kids Play Area units

• Minimum 2 to 4 years of relevant experience in operations administration, contract administration, facilities management, secretarial services or a similar administrative role
• A Bachelor's Degree, diploma or professional qualification in Business Administration, Management, Operations Management or a related field would be an advantage
• Experience in real estate, property management, shopping malls, commercial buildings, hospitality or facilities management will be an added advantage
• Experience in supplier coordination, invoice processing, document control or outsourced manpower scheduling is preferred
• Good working knowledge of Microsoft Office applications, particularly Excel, Word and Outlook
• Ability to prioritise tasks, meet deadlines and work independently

• A professional environment that recognises expertise, encourages growth and empowers operations management professionals to excel
• The chance to work at Colombo's premier lifestyle mall
• Being part of Overseas Realty (Ceylon) PLC, owner of the World Trade Center, Colombo and Havelock City

Location & Compensation

• Location: Havelock City Mall, Havelock Road, Colombo 5
• Salary: Negotiable