Admin Executive
Fly Lanka Colombo (Pvt) LtdJob Overview
We're hiring! Join our team as an Admin Executive and be the backbone of our operations.
Join our team and play a vital role in ensuring the smooth running of our office and supporting our continued growth. Working days are Monday to Saturday, on the Sri Lankan calendar. Salary is negotiable.
Key Responsibilities
- IT Coordination: Coordinate with the IT partner and Head Office to manage, follow up, and ensure timely resolution of all IT-related issues and requirements
- Employee Attendance & Rosters: Monitor daily employee attendance, follow up on late arrivals and absences, and maintain employee rosters and shift schedules
- Banking & Financial Administration: Handle bank visits, document submissions, petty cash management, expense tracking, and other financial administrative requirements
- Landlord & Office Coordination: Coordinate with the landlord regarding rental payments, maintenance, office-related matters, and other concerns
- Supplier & Vendor Coordination: Coordinate with suppliers and vendors regarding payments, deliveries, outstanding matters, and other administrative requirements
- Accreditation & Compliance: Support company accreditation registrations and assist with related administrative and documentation requirements
- Company Events & Purchasing: Coordinate the purchase of goods, materials, and supplies required for company events and activities
- Pantry & Office Supplies: Manage the purchasing and replenishment of pantry supplies, including tea, coffee, and other office essentials
Qualifications & Requirements
- Mandatory: Excellent organizational and multitasking skills
- Mandatory: Strong attention to detail and accuracy
- Mandatory: Proficiency in MS Office (Excel, Word, Outlook)
- Mandatory: Good communication and interpersonal skills
- Mandatory: Ability to work independently and meet deadlines
- Preferential: Experience in an administrative role (1-2 years preferred)
- Preferential: Knowledge of accounting / bookkeeping basics
- Preferential: Experience coordinating with vendors, banks and service providers
- Preferential: Familiarity with HR or attendance systems
What We Offer
- Negotiable salary
- Working days: Monday to Saturday
- Sri Lankan calendar
- A vital role at the heart of our operations, supporting our continued growth
Required Skills
Nice-to-Have Skills
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Company Information
At FLY LANKA, we provide end-to-end travel solutions for the Sri Lankan community in Australia, as well as Sri Lanka. With strong supplier partnerships and our knowledge of the market, we source the best deals and pass them on to our biggest asset – you. We embody a customer-focussed approach. Powered by innovating technology and customer experience techniques, we believe in serving our customers and partners in a timely and efficient manner.
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